Staffing Dashboard: Overview

 

The Staffing Dashboard is a web application that provides a summary view of a hospital’s in-patient, acute care staffing schedule. The dashboard displays real-time, Facility Scheduler data allowing users to quickly identify and react to staffing gaps and overages.

To address the growing number of departments and skills displayed in the staffing dashboard view, a new Aggregated Skills Dashboard view was created. This dashboard groups and displays skills and staffing levels by categories rather than displaying by individual skill.

Skills are grouped by the following skill codes:

Code

Description

Display

020

Specialists and Professionals

Specialists

030

Registered Nurses
(Nursing skills are grouped under RN, except for Charge RN which displays in a separate column)

RN
Chg RN

040

Licensed Vocational (Practical) Nurses

LPN

050

Aides, Orderlies, Technicians

PCT

060

Clerical and Other Administrative

Clerical

070

Environmental and Food Services

FAN/EVS

110

Clinical Technicians

Clinical Tech

 

The Staffing Dashboard is accessed by clicking Dashboards > Staffing Dashboard with 7-Day View in the Facility Scheduler navigation bar.

 

Staffing Dashboard Roles

Staffing Dashboard Layout

The default dashboard view displays the current Shift Summary Times for the facilities, service lines, and departments to which the user has access. The user can filter the view to display future or past date ranges and specific shift summaries for selected facilities, service lines, and departments. Contract Labor employee names and employee Call Outs / Unscheduled Absences are accessed by clicking the corresponding buttons in the dashboard header.

The Facility, Cluster, Department, Code, and Shift Summary columns are fixed. The other columns for Patient Census, Premium Labor, Nursing, and Support data are scrollable. 

Example Aggregated Skills Dashboard View (No Census Data)

Patient Census Columns

 

Premium Labor

 

When a cell in the OT column is clicked, the Resource Assignments > Home Department screen displays for the shift summary period. From this screen staffers can view, filter, and edit assignments as required to balance staffing needs.

When a cell in the C/L column is clicked, a pop-up displays a breakdown of contract labor employee types. 

 

 

Nursing and Support Staff Columns

Filters

The default dashboard view displays the current Shift Summary Times for the facilities, service lines, and departments to which the user has access. Dashboard users can choose to filter the view by Facilities, Service Lines, or Departments. They can also choose the Current, Next, or Previous Shift, select a Shift Summary, as well as shift Start and End dates / times.

Users can view future shift summary data to proactively identify staffing needs for future shifts, or look back at historical trends to identify trends and patterns.

 

Staffing Dashboard Filter Options

 

Overstaffed or Understaffed

Color coding allows management and staffers to quickly identify needed actions to ensure adequate department staffing by skill set. White cells displaying the number zero indicate the shift summary period is appropriately staffed for ALL skills within the category.

 

 

Example Staffing Grid

 

Resource Assignments Screen

When a department is over or understaffed, Dashboard users assigned the Staffing Dashboard - Full Access role can click on the summary period or colored cell to access the Resource Assignments screen. From this screen, Staffers can create or edit assignments, split shifts, float an employee to a different department, or cancel assignments as needed to meet target staffing requirements.

 

Resource Assignments Screen Displaying the Home Department Tab

Video Learning 

Click the link below to learn more about the tabs displayed on the Resource Assignments screen.

Resource Assignment screen tabs

 

The Resource Assignments screen displays staff and scheduling information organized as follows: 

 

The resource assignment screen header includes links to:

 

Video Learning 

Click the link below to learn more about the Clock-In Details display.

Clock-In Details display

 

Additional Information

 

Staffing Dashboard - Navigation

Staffing Dashboard - Filters

Staffing Dashboard - View Staff Levels

Staffing Dashboard - Group Texting for Open Needs

Staffing Dashboard - View PLUS Metrics

 

 


      Facility Scheduler 3.11.13.0